Blog
From Tedious to Done in 10 Seconds: The Smart AI Tool That Transformed Excel Workflows
NOT every task needs your full attention
Some just need to get done — quickly, reliably, and without dragging your team down.
When we worked with an accounting team facing this exact issue, the problem was clear.
Invoice spreadsheets were eating up hours. Every week, they’d manually clean up messy Excel files.
Reorder the columns. Delete the clutter. Line things up to match reporting requirements.
The process was repetitive, time-consuming, and a constant drain on the team’s focus.
Excel’s built-in filters helped a bit, but they still had to do the bulk of the work themselves.
When you’re dealing with dozens of spreadsheets per week, that time loss adds up.
The Solution: A Smart AI Plugin That Handles the Repetition
Instead of building a full platform, we created an AI plugin focused on one thing: making repetitive spreadsheet work disappear.
We used Named Entity Recognition (NER) — a natural language processing technique that can spot key terms such as:
-
Company names
-
User IDs
-
Invoice-specific fields
With one click:
-
It scans the spreadsheet
-
Finds what matters
-
Removes what doesn’t
-
Reorganises everything into a clean, ready-to-use layout
Before vs After: A Simple Tool That Saves Hours
Before the plugin, someone had to:
-
Check all the rows
-
Remove irrelevant columns
-
Reorder fields to match internal templates
-
Make sure nothing got missed
Now? It takes about 10 seconds.
Multiply that across 50+ spreadsheets a week, and the team is saving hours — not just in clicking, but in focus and energy.
“It just works! It’s simple and saves us time — we didn’t expect it to make this much difference.”
Where This Works Best
This tool was built for invoice processing, but it can be adapted to fit any structured, repetitive Excel workflow — like:
-
HR onboarding data
-
Procurement tracking
-
Sales reports
-
Financial summaries
-
Operations exports
If your team is cleaning up spreadsheets manually, this kind of tool could save you serious time.
Give Your Team Their Time Back
The goal wasn’t to change the way the team worked — just to remove the slow, repetitive parts that were getting in the way. By automating the clean-up process, the AI tool helped them focus on work that actually required their input — without getting stuck in spreadsheets.
It’s a simple way to improve output, without changing your team or expanding your headcount.
That’s how we see AI:
A practical tool to improve efficiency, so your people can spend more time on what matters.
Want to See What’s Possible?
If your team’s spending too much time tidying up spreadsheets, let’s talk.
No pressure — just a quick conversation to see if this could work for you.
Let’s explore how AI can reduce your workload
Let’s build something that saves time, cuts the repetitive work, and lets your team focus on what matters most.